Commercial cleaning and facility maintenance for Massachusetts, Connecticut, and Rhode IslandMon to Fri 6:00 AM to 9:00 PM · Sat 8:00 AM to 12:00 PM · modular@cleanwith.us
Modular Concepts provides non-profit cleaning services across Massachusetts, Connecticut, and Rhode Island from our Marlborough headquarters. One written scope covers your offices, program rooms, community rooms, kitchens used for programs, and restrooms. It is sized to the building and the budget, in words a board can read. Service runs month to month, with no long-term contract.
ISSA MemberBSC Council
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Marlborough Regional Chamberof Commerce, member
ChamberofCommerce.comVerified MemberNon-profit cleaning services cover the rooms an organization works in: staff offices, program rooms, community rooms, kitchens used for programs, and restrooms. Modular lists every room on one scope, with its nights and its tasks. An executive director can hand that page to a board or a funder as it stands.
The scope follows the program calendar, not the floor plan. A community room used three evenings a week is cleaned after those evenings. A back office with two desks may need one visit a week.
Nonprofit office cleaning sits on the same page as the program space. Each visit closes with a sign-off, so the operations manager can see what was done.
| Line on the quote | What it covers | When |
|---|---|---|
| Base scope | Offices, program and community rooms, the kitchen, restrooms, and the entry | On the nights each room is used |
| Periodic work | Carpet cleaning and hard floor care | On a set rhythm, booked around programs |
| Event cleaning | Cleaning and disinfection after a fundraiser or an open house | Per event, only when you book it |
Non-profit buildings are different to clean because the program calendar fills the rooms and the budget follows the funding. A support group meets at six. A meal program takes the kitchen on Saturday morning. Day, evening, and overnight crews are available, so the visit lands after the last group.
The people in the rooms matter too. Some organizations serve people with sensory or health sensitivities, and a strong product smell is a real problem for them. Low-odor products are available for those rooms.
Funding can change in the middle of a year. A grant ends, a program moves, or a new site opens. Service is month to month, and the scope can change with 30 days notice.
Shared rooms need written rules. Volunteers, renters, and partner groups may all use one kitchen. The scope names the rooms Modular cleans and what stays with the users, such as dishes, food, and stored supplies.
Executive directors choose Modular for a scope a board can read, service with no term, and SDO certification.
Rooms, nights, and tasks sit on one page in plain words. When a board member or a funder asks what the cleaning line buys, that page is the answer.
Service is month to month, and the scope can change with 30 days notice. A program that ends leaves no contract to unwind. Customers stay about eight years on average.
Modular is certified by the Massachusetts Supplier Diversity Office. For organizations that spend state funds, that helps meet the vendor rules.
General liability is $2,000,000 through Northeast Insurance. Workers' compensation is through Travelers. Each address gets a certificate naming your organization, and the building owner if you rent.
Everyone placed on site is background-checked, and the same assigned crew returns. Bloodborne Pathogens training is available for sites that ask for it.
Crews are Green Seal trained. Low-odor products are available for program rooms, and green cleaning can cover the whole scope on request.
Each add-on has its own service page. Carpet, floor care, and event cleaning are separate lines on the quote. Green cleaning is a method applied to the visits you already have.
Program rooms hold people for hours, and some react to fragrance or a harsh product smell. Ask for green cleaning, and Modular runs those rooms with low-odor products and Green Seal trained crews. It is a method, not an extra visit.
Community room carpet takes coffee, road salt, and every chair leg in the building. Modular uses hot-water extraction on entries and worn paths, and a low-moisture method in quieter offices. The work is booked for a night with no group the next morning.
A multipurpose room is a dining hall at noon and a meeting hall at night. Its floor joins Modular's floor care program, which covers 750,000+ square feet a year, carpet cleaning included. VCT, vinyl, and tile are scrubbed and burnished on a rotation, with a strip and wax when the finish wears through. Modular does not refinish wood floors or polish concrete.
A fundraiser or an open house fills every room at once, and the restrooms and the entry take the worst of it. Modular cleans the rooms the guests used and disinfects high-touch surfaces with EPA-registered disinfectants. Each event is quoted as its own line.
Five steps take you from the walkthrough to the first program change.
About an hour with the executive director or the operations manager. Bring the program calendar. Every office, program room, kitchen, and restroom is on the walk.
Rooms, nights, and tasks go on one page. Carpet, floor care, and event cleaning are separate lines a board can approve one at a time.
Key and alarm steps are written for the assigned crew. The certificate names your organization, and the building owner if you rent.
Every visit ends with a sign-off for your operations contact. A supervisor checks the site on a schedule.
When a program starts, ends, or changes rooms, tell your contact. The scope changes with 30 days notice.
Non-profit cleaning services are priced per site after a free walkthrough, not from a posted rate card. Modular Concepts quotes the base scope, the periodic work, and each event as separate lines across Massachusetts, Connecticut, and Rhode Island. The monthly number comes from three things: which areas are in scope, how often each is cleaned, and what each visit includes.
The walk takes about an hour and follows the program calendar. Every room gets its own line on the quote.
Rooms the public and participants use come first. Back offices and storage join on the nights you choose, so the budget goes where the traffic is.
Nights are set room by room, from the program calendar. Carpet, floor care, and event cleaning keep their own rhythm.
Each kind of room has its own task list. Restrooms and the kitchen have the most steps. A staff office is trash, dusting, and a vacuum.
Areas, nights, and tasks become lines in plain words. The base scope, the periodic work, and each event stay apart.
Steps advance on their own. Tap a hex to hold it.
Bring the program calendar and any budget ceiling to the walk. The room list and the nights are sized to both.
Modular Concepts provides cleaning services for non-profits that run offices and program space. That runs from a one-floor agency to an organization with several sites. If staff, participants, or the public use the rooms, the building fits this program.
Reception, client meeting rooms, staff offices, and restrooms sit on one scope. Locked file rooms and medication storage stay with your staff.
Community center cleaning follows the room calendar: the hall and the classrooms are cleaned after the evenings they are used. A commercial kitchen can add a licensed hood cleaning visit.
Associations and foundations in a leased suite. Nonprofit office cleaning covers the offices, the board room, and the kitchenette. The lobby and shared restrooms usually stay with the landlord's vendor.
Lobbies, public gallery floors, restrooms, and offices are on the scope. Exhibits, display cases, and collection storage are never touched by the crew.
Daytime programs for adults, cleaned after the last participant has gone home. Medications, sharps, and personal care supplies stay with program staff.
Each site keeps its own scope, its own nights, and its own certificate, with one Modular contact for all of them. A group home is cleaned only as a program site the organization runs.
Thrift stores and other retail floors are outside this scope, and so are private homes. Worship spaces, schools, and clinics run by a non-profit have their own programs on the industries page. A commercial kitchen can add licensed kitchen hood cleaning.
These are real Google reviews from a non-profit school and two human services organizations Modular Concepts cleans, quoted as written.
“This business cleans the school that I work at and they do an amazing job! The owner is super friendly and comes to the school often to check on the work of his cleaners. He also supports the school (a nonprofit org) and is super involved in the chamber of commerce.”
“Our organization serves individuals with intellectual and developmental disabilities, many of whom have significant sensory and health sensitivities. A clean, safe, and consistent environment is not a nicety for us; it is essential to the wellbeing of the people we support. Modular Concepts understands this and delivers every single time.”
“We had retained Modular Cleaning to do a deep cleaning in a couple of our group homes before a state inspection. They did such a fantastic job that we have now retained them to do quarterly cleaning in all 4 of our homes as well as semi annual cleanings in our main office.”
These answers are for executive directors and operations managers. A property manager with a whole building can start on the office buildings page.
Non-profit cleaning services include regular cleaning of the offices, program rooms, community rooms, kitchens used for programs, restrooms, and the entry. Each room is listed on one written scope with its nights and its tasks. Carpet cleaning, hard floor care, and cleaning after events are separate lines, added only when you ask.
Non-profit cleaning services are priced per site after a free walkthrough, and a written quote follows it. Three things set the number: the areas in scope, how often each is cleaned, and the tasks per visit. If the budget has a ceiling, say so at the walk, and the room list can be sized toward it.
Yes, you can change the scope when a grant ends or a program moves, with 30 days notice. Service is month to month, so there is no term to renegotiate. A room can be dropped, a night added, or a new site joined to the account. The written scope is updated each time.
Yes, SDO certification helps organizations that spend state funds meet their vendor rules. Modular is certified by the Massachusetts Supplier Diversity Office. Tell us about your funder's rules at the walkthrough. The certification does not change how the quote is built: areas, frequency, and tasks still set the number.
Yes, crews can use low-odor products in rooms where participants are sensitive to smell. Crews are Green Seal trained, and green cleaning is available on request for one room or the whole scope. The request is written on the scope, so the assigned crew follows it on every visit.
Modular cleans a residence only when it is a program site the organization runs, such as a group home. That work is scheduled with the program's staff, often as a periodic clean. Private homes are not part of this service. Personal care, medications, and residents' belongings stay with the program's staff.
Yes, the certificate of insurance can name your organization and the building owner at each address. General liability is $2,000,000 through Northeast Insurance, and workers' compensation is through Travelers. Modular is fully bonded. A copy is available on request for the board file, and everyone placed on site is background-checked.
Yes, Modular serves non-profit sites in all three states: Massachusetts, Connecticut, and Rhode Island. Crews route from the Marlborough headquarters and reach the Hartford and Providence areas. An organization with sites in more than one state keeps one Modular contact. Each address still gets its own scope and its own certificate.
Many non-profit organizations also run one of these. Each has its own program.
Worship spaces and fellowship halls, cleaned around services.
See the Religious Facilities page ›
Schools and colleges, planned around the academic calendar.
See the Education page ›
Clinics and practices, cleaned after the last appointment.
See the Medical and Healthcare page ›
Building lobbies, shared floors, and tenant suites.
See the Office Buildings page ›From the Marlborough headquarters, crews reach non-profit offices, community centers, and program sites in all three states. Hartford and Providence both have regular routes. The commercial cleaning page explains how a regular visit runs.
Agencies, community centers, and association offices across MetroWest and Worcester County, plus the Springfield area.
Connecticut routes start in Hartford and follow I-91 and I-84. West Hartford, New Haven, Waterbury, and Norwich are added when a route reaches them.
Providence agencies and community buildings near I-95. Cranston, Pawtucket, and Woonsocket are added when a route reaches them.
Schedule a Walkthrough
No long-term contract. A written scope your board can read, sized to the building and the budget.
Meet the people behind Modular: Luiz Thomaz DaCosta, Owner and CEO, and Daniel DaCosta, Vice President of Operations.
Tell us about your facility. A team member responds within 24 hours to schedule your free walkthrough.
No obligation. We never share your details.
