Commercial cleaning and facility maintenance for Massachusetts, Connecticut, and Rhode IslandMon to Fri 6:00 AM to 9:00 PM · Sat 8:00 AM to 12:00 PM · modular@cleanwith.us
Modular Concepts provides medical office cleaning across Massachusetts, Connecticut, and Rhode Island from our Marlborough headquarters. Crews work after patient hours in exam rooms, waiting rooms, restrooms, the front desk, and staff areas. High-touch surfaces are disinfected on every scheduled visit with EPA-registered disinfectants. Service is month to month, with no long-term contract.
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ChamberofCommerce.comVerified MemberA medical office is judged before anyone sees a provider. Patients notice the waiting room chairs, the check-in counter, and the restroom first. Modular's medical office cleaning services cover those rooms, and the exam rooms behind them, after the last appointment of the day. The suite is ready when the schedule opens.
The regular scope follows the path a patient walks. That path runs from the entry to the waiting room, the front desk, the hall, the exam room, and the restroom. Staff areas are on the scope too: offices, the break room, and the staff restroom. High-touch surfaces along the way are disinfected on every scheduled visit.
The exam room task list is written with the practice. Crews clean floors, sinks, counters, and chairs, and they take out regular trash. Clinical equipment, instruments, and stocked supplies stay with your staff. Each visit ends with a sign-off for the practice manager.
| Line on the quote | What it covers | When |
|---|---|---|
| Nightly cleaning | Waiting room, front desk, exam rooms, restrooms, corridors, and staff areas, with high-touch disinfection | Every night the office sees patients, after the last appointment |
| Periodic floor and carpet work | Scrub and recoat for hard floors, and extraction for waiting room and office carpet | On a set rotation, while the office is closed |
| Added lines | Day porter hours, an added disinfection visit, or cleaning after a renovation | Only when the practice asks, each priced apart |
Medical offices are different to clean because patients fill the rooms all day and much of what sits on a counter cannot be moved. The schedule also runs late. The crew's start time follows the last appointment, not a fixed hour. When a clinic night runs long, the visit starts later.
What stays untouched matters as much as what gets cleaned. An exam room counter or a dental operatory is often set up for the next morning. Crews clean around staged supplies and do not open charts, drawers, or cabinets. The practice's written rules for each room type go on the site sheet.
One suite holds very different rooms. A waiting room takes coats, strollers, and wet shoes. An exam room needs its sink, counter, and floor edges done every night. A staff break room is an office kitchen. Each room type gets its own task list.
Access is tighter than in an ordinary office. Medication rooms, records rooms, and server closets usually stay locked, and the alarm has to be set on the way out. Keys, codes, and lockup steps are written down before the first night. Winter adds salt and slush at the entry, so the mats and the vestibule floor get more attention.
Practice managers choose Modular for a medical office for three reasons. The scope is written room by room, there is no term to sign, and the same background-checked crew returns after hours.
Exam rooms, the waiting room, restrooms, and staff areas each get a task list. The do-not-touch items sit on the same page, so providers know what the crew will and will not handle.
Service runs month to month. Add a Saturday session or drop a room with 30 days notice, and nothing has to be renegotiated. Customers stay about eight years on average, and it is the work that keeps them.
General liability is $2,000,000 through Northeast Insurance. Workers' compensation is through Travelers, and Modular is fully bonded. The certificate is written for your address and names the owner or manager you specify.
Everyone placed in your office is background-checked, and the same assigned crew returns each night. Crews get basic in-house safety training, and Bloodborne Pathogens training is available. A supervisor inspects on a schedule.
Modular is SDO certified through the Massachusetts Supplier Diversity Office. For a health center or a practice that spends state funds, that helps meet vendor rules.
Exam rooms are small, and their doors stay shut overnight. Low-odor products are available, crews are Green Seal trained, and green cleaning can be written into the scope on request.
These four come up most in medical and dental offices. Every one has a service page of its own and sits on a separate line of the quote.
Door handles, chair arms, check-in counters, and faucet handles are touched by every patient. Daily disinfection of those surfaces is part of the nightly visit, using EPA-registered disinfectants. A practice can add a separate visit after an open house or an unusually busy clinic day. The work supports the infection-control program your practice already runs. It does not replace that program.
Exam room and corridor floors take wheeled stools, carts, and wet shoes all day. Modular's floor care program covers 750,000+ square feet a year, including carpet cleaning. In a medical office, sheet vinyl, VCT, and tile get a scrub and recoat on a set rotation. The work is done while the office is closed, so floors are dry before the first appointment. This program is for hard surfaces only, with no wood refinishing and no concrete polishing.
Waiting room carpet shows the path from the door to the check-in counter first. Hot-water extraction lifts tracked-in soil and winter salt from that lane and from the entry. Low-moisture cleaning keeps provider offices and the billing area in shape between deep cleans. The work is set for a night or a weekend when the office is closed, so carpet is dry before patients return.
A busy practice fills its waiting room from the first appointment to the last. The night crew cannot reset a restroom at noon. A day porter checks the patient restrooms at set times, wipes chairs and counters, and keeps the entry dry in wet weather. The porter stays in the public areas and reports to the practice manager.
Five steps, from the first walk to the first change in your schedule.
About an hour with the practice manager, once patients have left. The waiting room, one exam room of each type, the restrooms, and the staff areas.
Each room type gets a task list. The do-not-touch list names equipment, instruments, charts, and any room the crew should skip.
Keys, codes, and lockup steps are written down. The certificate of insurance names the owner or manager you specify.
The assigned crew starts after the last appointment. Each visit closes with a sign-off, and a supervisor inspects on a schedule.
A new provider, an added Saturday session, or a second suite changes the scope. Thirty days notice is enough.
Medical office cleaning is priced for each practice after a walkthrough, not from a posted rate card. Modular Concepts quotes the nightly scope first, then lists floor work, carpet, and porter hours as separate lines. Service is month to month across Massachusetts, Connecticut, and Rhode Island. The monthly number comes from three things: which areas are in scope, how often each is cleaned, and what each visit covers.
About an hour with the practice manager, after patient hours. Each room type is seen once: an exam room, the waiting room, a restroom, and the staff areas. Rooms that stay closed are noted.
Every room the crew enters is listed. Rooms the practice keeps to itself are listed too, so the quote shows exactly where the scope stops.
Nights follow the appointment book. A five-day practice is cleaned five nights, and a Saturday session adds a sixth. Floor and carpet work is set by traffic.
The task list follows the room. Exam rooms and restrooms carry the longest lists. An admin office is trash, dusting, and a vacuum.
The nightly scope, periodic floor work, and any porter hours each get a line. Change one, and the others stay as they are.
Steps advance on their own. Tap a hex to hold it.
If another company cleans the office now, bring its task list to the walk. Modular quotes the same rooms and nights, so you can compare the two line by line.
Modular Concepts cleans outpatient medical offices across Massachusetts, Connecticut, and Rhode Island, from a two-provider practice to a multi-suite urgent care. These healthcare cleaning services fit any office where patients arrive for a visit and leave afterward. Hospitals and surgical suites are a different kind of work and are not part of this program.
Family medicine, internal medicine, and pediatric offices. The patient path is the nightly scope, from the waiting room to the exam rooms. A procedure room joins only if the practice lists it, and the medication room stays locked.
General dentistry, orthodontics, and oral health practices. Crews clean the floors, sinks, and counters in each operatory, plus the waiting room and restrooms. The delivery unit, handpieces, and the instrument room stay with the dental team.
Dermatology, orthopedics, eye care, and similar practices, often in a suite on an upper floor. Your suite is the scope. The lobby and public restrooms belong to the building, and its owner can add them on a separate line.
Physical therapy and rehab clinics work on one open floor. The gym floor, treatment rooms, front desk, and restrooms are cleaned after the last session. Wiping tables and exercise equipment is added only if the clinic lists it.
Counseling and therapy practices keep quiet rooms with carpet and soft seating. Evening sessions are common, so the crew starts later. Carpet extraction is scheduled by season and priced apart.
Urgent care runs evenings and weekends, so nights follow the posted hours. A day porter can cover the waiting room and restrooms while patients are in. Operating rooms and instrument processing stay outside this program.
This page covers outpatient offices. Hospital inpatient units, operating rooms, and instrument processing rooms are outside this program. The shared lobby and public restrooms of a medical office building are covered on the office buildings page. A practice that only needs its billing or administrative office cleaned can start with office cleaning.
These are real Google reviews about medical, dental, and care settings that Modular Concepts cleans, quoted as written. Ask us for references from a practice like yours.
“Based on reviews by friends, I recommended Modular to my dentist's office. They hired Modular, replacing the previous cleaning company. When I was in for a check-up, I asked how it was going. The office manager said it was like night and day.”
“A big THANK YOU! to Modular Concepts who responded quickly to our request and did an AMAZING job! Don't hesitate to use them for your business!”
“They take the time to understand our programs, respect the individuals in our spaces, and adapt to the unique demands of a care environment. Their team is responsive, professional, and genuinely invested in our mission.”
These answers are written for practice managers and office administrators. A manager of a whole medical office building can start on the office buildings page.
Medical office cleaning includes the waiting room, the front desk, exam rooms, patient and staff restrooms, corridors, and staff areas, cleaned after patient hours. Each visit covers regular trash, floors, sinks, counters, chairs, and restocking. High-touch surfaces are disinfected on every scheduled visit with EPA-registered disinfectants. Floor care, carpet cleaning, and day porter hours are separate lines on the same quote.
Medical office cleaning is priced for each practice after a free walkthrough, which takes about an hour. Three things set the monthly number: the rooms in scope, the nights per week, and the task list for each room type. A written quote follows the walkthrough. Floor work, carpet cleaning, and porter hours are listed apart. Service is month to month, with no long-term contract.
Yes, crews clean exam rooms, and the task list for them is written with the practice. The nightly list covers floors, sinks, counters, chairs, door handles, and regular trash. Clinical equipment, instruments, and stocked supplies stay with your staff, and crews do not open drawers or cabinets. Any room you want skipped goes on the site sheet before the first night.
Sharps and regulated medical waste stay with your practice and its licensed medical waste hauler. Modular crews do not open, move, or empty sharps containers or red-bag bins. Crews remove regular trash and recycling from the rooms on the scope. That boundary is written on the site sheet, next to the list of rooms the crew enters.
Modular provides daily disinfection of high-touch surfaces in a medical office, using EPA-registered disinfectants. That covers door handles, light switches, chair arms, check-in counters, and restroom fixtures on every scheduled visit. An added visit can follow an event. The work supports the infection-control program your practice already runs and does not replace it. The disinfection services page explains the method.
Crews protect patient privacy by leaving records and screens alone. They do not open charts, drawers, or cabinets, and they do not move papers on a desk or touch a computer. Crews work to the practice's written rules for each room. Everyone placed on site is background-checked, and the same assigned crew returns. Locked rooms stay locked unless the practice puts them on the scope.
Yes, Modular offers dental office cleaning on the same after-hours program. Crews clean the waiting room, the front desk, restrooms, staff areas, and the floors, sinks, and counters in each operatory. The delivery unit, handpieces, and instruments stay with the dental team. Operatory floors can go on a scrub and recoat rotation, set for a day the office is closed.
Yes, Modular cleans medical offices in Connecticut and Rhode Island as well as Massachusetts. Crews route from the Marlborough headquarters and serve the Hartford and Providence markets. A practice with offices in more than one state keeps one Modular contact. Each address gets its own certificate of insurance, and a copy is available on request.
Medical practices often share a building or a mission with these neighbors. Each one has its own program.
Shared lobbies and tenant suites on one building scope.
See the Office Buildings page ›
Mixed-use addresses where a clinic shares the hall.
See the Commercial Buildings page ›
Lab offices and halls, with controlled rooms left to the lab.
See the Laboratory Facilities page ›
Health and human service agencies on a right-sized scope.
See the Non-Profits page ›Modular crews travel from the Marlborough headquarters to medical and dental offices in all three states. Hartford and Providence are regular markets, and a practice group can put several offices on one program. For the method behind the nightly touch-point work, see the disinfection services page.
Medical and dental offices across MetroWest and Worcester County, along Route 9 and I-495, plus the Springfield market. Marlborough is home base.
Hartford anchors the Connecticut routes along I-91 and I-84. Practices in West Hartford, New Haven, Stamford, and Waterbury are served as routes allow.
Providence practices along the I-95 corridor. Cranston, Pawtucket, and East Providence are served as routes allow.
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Month to month, with a written quote for every room on your list.
Meet the people behind Modular: Luiz Thomaz DaCosta, Owner and CEO, and Daniel DaCosta, Vice President of Operations.
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